Job Opportunities

Job openings

Volunteer and Event Coordinator

Recruit, orient and coordinate all volunteers, interns and work study students for PRI and its two public venues, the Museum of the Earth and Cayuga Nature Center. Monitor the planning and evaluations of all events within the organization, ensuring that project managers meet event planning time-lines and monitoring quality control and evaluations. Anticipate event needs, discern work priorities, meet event deadlines and coordinate event staff/volunteer schedules.

Position breakdown:

15% Operations
65% Volunteer/work study/intern
20% Event Coordination

Requirements:

  • 8-10 hours of general operations per week
  • Maintain logs and appropriate paper work
  • Serve as liaison between event managers and staff/volunteers
  • Propose new ideas to improve the event planning and implementation process
  • Attention to detail, excellent communication and organizational skills
  • Friendly personality and ability to interact with the general public
  • Flexible, well organized individual that is able to work on several projects simultaneously
  • Able to work in a dynamic and busy work place environment
  • Outgoing and enthusiastic attitude
  • Regular weekend schedule

Volunteers, Interns, Work-study

  • Implement appropriate orientation and training of volunteers
  • Organize placement of volunteers in departments and jobs appropriate to their interests and abilities according to the needs of the departments
  • Assist and support staff in effective supervision of volunteers;
  • Design and implement recognition and appreciation of volunteers.
  • Plan and execute two volunteer recognition events per year;
  • Maintain updated contact information and hours worked and have accessible to all staff.
  • Communicate special event volunteer opportunities to volunteers and fulfill volunteer requests for such events.
  • Coordinate event volunteer schedule with project managers.
  • Oversee the planning and monitoring of the volunteer portion of PRI’s Operational budget.
  • Liaise with local/regional colleges and universities to build and maintain a thriving work-study/intern program
  • Communicate with the appropriate staff at their respective colleges and universities to post work study and internship positions, review resumes, connect students with staff and file all necessary paperwork.
  • Maintain a strong internship program by communicating with, educating and supporting internal PRI staff regarding their work study and internship needs and place students appropriately. Assist and support staff in effective supervision and assessment of student workers. Ensure that interns/student workers obtain an enriching experience during their time at PRI.

Events:

  • Maintain list of events for the year and upcoming years
  • Coordinate with project managers to monitor event planning, ensuring that events are adequately planned to meet marketing timelines and that they will be of good quality
  • Provide the marketing department with necessary information for marketing upcoming events in a timely manner, and ensure that project manager level marketing tasks occur
  • Ensure that all vendors and performers have contracts, pay their fees, receive compensation, and are thanked
  • Ensure that all in-kind giving is acknowledged and recorded
  • Ensure that each event receives an appropriate debrief and that debrief and event statistics are properly recorded.
  • Ensure that sponsors are properly acknowledged and have received their sponsor benefits.
  • Coordinate and ensure smooth operations of events. Contribute to the planning, execution, and follow-up on events

Operations

  • Assist Director of Visitor Services in operations of museum, contributing to a positive visitor experience.
  • Gain strong knowledge of Museum’s POS system, opening and closing Museum and Museum exhibits when needed.
  • Assist with Facility Rentals as needed.

Other duties as assigned; reports to Director of Visitor Services. This is a full-time salaried position with benefits and numerous soft perks.

Please send resume, cover letter and three professional references to:

Maija Cantori
Director of Visitor Services
mlc334@cornell.edu
(607)273-6623 ext. 29

Paleontological Research Institution
1259 Trumansburg Rd
Ithaca NY 14850

PRI Part-Time Marketing Coordinator

The Marketing Coordinator will work directly for the Director of Marketing and Development to monitor, develop, and implement marketing initiatives for PRI and our two public educational venues, the Museum of the Earth and Cayuga Nature Center. Responsibilities will include the coordination and design of all marketing related to PRI events, publications, facilities, and outreach, including posters, social media, radio, print, and more. They will assist in monitoring event plans within the organization, as needed. Design skills, attention to detail, and independent work ethic are a must. This is a half time position, perfect for those with experience who want a solid employment base while doing freelance (or something else) on the side. There will be potential for growth in the future.

For more information about PRI, please see our annual report: www.priweb.org/annualreport.

Work Performed

Marketing

Planning
  • Assist with marketing strategy and content creation
  • Manage distribution lists for email, press releases, event calendars and other marketing campaigns
  • Monitor marketing budget/expenses
  • Keep promotional materials ready by inventorying stock; placing orders; verifying receipt, identifying needs in advance, and having materials ready in a timely manner.
  • Monitor community non-profit marketing trends
Brand Management
  • Ensure that the brand is represented appropriately across all activities and programs
  • Tweak and evolve the brand as needed
Design

This is important. Do not apply unless you can wow us on this one.

  • Design, or oversee the design, of all PRI marketing materials, including:
    • Rack cards
    • Brochures
    • Posters
    • Social media banners
    • Website graphics
    • Annual Report
Advertising
  • Coordinate the creation and editing of various marketing communications, including print, websites, email, social media, radio, event calendars, and more
  • Keep a calendar of publication deadlines, to ensure that information and graphics are ready in a timely manner

Skills Required

  • Strong skills with Adobe Design software, including Indesign, Photoshop, and Illustrator
  • Experience advertising programs and events
  • Bachelor’s degree preferred
  • 2+ years of marketing design and coordination preferred
  • Excellent communication skills
  • Excellent writing, editing and proofing abilities
  • Self-motivated and resourceful with the ability to work independently
  • Strong project management skills and the ability to meet multiple deadlines
  • Strong interpersonal skills: Ability to establish and maintain positive relationships with members, vendors, volunteers and supporters
  • Proficient in Microsoft Word, Excel, PowerPoint
  • Experience with social media such as Facebook, Twitter, YouTube
  • Nonprofit experience a plus, as is a love of nature and science.

Please send resume, cover letter, and work samples to:

Stephanie Meyer
Director of Marketing and Development
1259 Trumansburg Rd.
Ithaca, NY 14850
Email: meyer@priweb.org

PRI Development Associate, Corporate and Foundation Relations

The Development Associate for Corporate and Foundation relations will work directly with the Director of Marketing and Development to help keep current corporate and foundation relationships strong, and even more importantly, to establish relationships with new prospects not already in the PRI portfolio. The associate’s responsibilities will include researching prospective corporate and foundation partners, developing prospect strategies, drafting and editing proposals, managing the proposal process, and ensuring that PRI fulfills all reporting and sponsorship agreement requirements with a view toward securing long-term relationships with funders. This is a half time position, with potential for future growth.

For more information about PRI, please see our annual report: www.priweb.org/annualreport.

Work Performed

Research

  • Collect, analyze, and interpret information on corporations and foundations in support of PRI’s organizational priorities, using historic information, periodicals, public research databases, and other sources of information.
  • Work with PRI’s development, program staff, and trustee committee to identify prospects based on strategic alignment, grant-making history, financial capacity, existing relationships with PRI or our collaborators, and other relevant factors.
  • Track funding opportunity announcements and maintain/nurture a calendar of opportunities.

Strategy

  • Periodically meet with departmental leaders to discuss strategy and opportunities related to top corporate and foundation prospects.
  • Document strategies for top prospects, including goals, recent moves, and planned moves, and chart relationships among program staff members, trustees and foundation/corporate contacts.
  • Collaborate with communications staff in preparing concise descriptions of current and future funding-priority projects for targeted funding prospects.
  • Draft briefings and talking points for PRI senior leadership for their meetings with funders and prospects.

Proposals

  • Track proposal deadlines and internal timing targets (for entities without specified deadlines).
  • Ensure that supporting material requirements for proposals (such as budget documents, board rosters, staff CVs, and financial statements, and sponsorship kit) are known in advance of deadlines and that these materials are prepared for timely proposal submissions.
  • Work with relevant staff in drafting funding proposals.
  • Review and edit funding proposals, ensuring accuracy, clarity, and persuasiveness.

Stewardship

  • Monitor reporting deadlines to preserve/ enhance PRI’s reputation for accountability, reliability, and responsiveness.
  • Serve as initial point of contact for corporate and foundation partners and prospects (unless there is a trustee point of contact). Respond with urgency, creativity and initiative to requests for information or follow-up.
  • Attend scheduled development committee meetings with trustees.
  • Track development moves in PRI’s development database and relevant spreadsheets, creating new ones when needed. Maintain accessible, organized system for reviewing PRI’s current, planned, and historic corporate and foundation related activity.
  • Maintain electronic and hard copy records and files on all donor relationships and projects.
  • Contributes to the planning, execution, and follow-up on events such fundraising galas, cultivation events, committee meetings, and/or others as needed.
  • Prepares acknowledgement letters, invitations, and other written communication to corporate and foundation donors.
  • Plans and implements Corporate Day(s), free days for sponsors, staff, and families.

Other

  • Supports departmental communications efforts as needed.
  • Performs other related tasks as requested or assigned.

Please send resume, cover letter, and work samples to:

Stephanie Meyer
Director of Marketing and Development
1259 Trumansburg Rd.
Ithaca, NY 14850
Email: meyer@priweb.org