Job Opportunities

Job openings

Thank you for your interest in employment at PRI. This position has been filled.

Development Associate (50% time: 20 hours/week)

The Development Associate is responsible for processing donations and memberships for PRI and its two public venues for education: the Museum of the Earth and the Cayuga Nature Center. Tasks include but are not limited to: data entry, gift processing, membership program administration, direct mail coordination, and other duties as assigned. The position reports to the Director of Development and Marketing and works closely with the Marketing Manager. As a member of the Development and Marketing department, collaborates to create, implement, and evaluate member and donor acquisition, retention, and stewardship activities.

Specific Responsibilities:

  • Enters all gifts and memberships into donor and member management database
  • Maintains integrity of data in database; maintains database manual; runs weekly, monthly, and ad hoc reports and queries as requested, creates all mailing lists for the institution
  • Prepares membership and donation acknowledgement mailings, and documents all communications
  • Prepares and sends large mailings for monthly membership renewals and annual gift solicitations
  • Tracks solicitation results and prepares evaluation reports
  • Handles development-related needs or questions from members, donors, or the public
  • Maintains donor and member files, updates tracking spreadsheets
  • Processes and tracks community donation requests
  • Works closely with accounting to reconcile financial data to ensure overall database integrity
  • Supports the Marketing Manager in efforts to communicate with donors and members, acquire new members, and publicize events and exhibitions

Essential Requirements:

  • Microsoft Office skills (Word, Excel); knowledge of mail merge techniques preferred
  • Excellent communication skills (verbal and written), both external (donor, member, and the public) and collaborative/internal (other departments within the organization)
  • Excellent organizational skills
  • Capable of working independently and with teams
  • Detail-oriented
  • Prior experience in membership, fund development, or direct marketing preferred
  • Handling of confidential material reliably
  • Working knowledge of database programs preferred
  • Professional demeanor with strong interpersonal skills

Work Environment:

  • General office environment with occasional work throughout PRI facilities (Palmer Hall office building, Museum of the Earth, Cayuga Nature Center)
  • Significant computer and telephone work (repetitive movement - typing)
  • Frequent sitting, standing, walking, bending, and climbing stairs with occasional lift of light loads (10lbs)

To apply, please email a resume and cover letter to Georgia Lesh: with the word “resume” in the subject line. No phone calls please.